Property Acquisitions, Transfers and Sales
- Real Estate Management supervises and coordinates all purchases, transfers, and sales of properties and facilities on behalf of the university.
- All real property acquisitions, transfers, and sales must be approved by the Board of Visitors.
For more information contact Elizabeth Reed, Director, (540) 231-8430
Real Estate Easements and Rights-of-Way
- Real Estate Management processes all requests for granting of easements, rights-of-way and encroachments on university property.
- Real Estate Management processes all requests for acquiring easements, rights-of-way and encroachments for university purposes.
- All easements must be approved by the Board of Visitors.
For more information contact Elizabeth Reed, Director, (540) 231-8430
Disposal/Demolition of Surplus Buildings
- Real Estate Management processes all requests to remove or demolish surplus real property.
Form
Demolition Request Form
For more information contact Kay King, Administrative Assistant, (540) 231-8430
Facility Use Agreements
- A Facility Use Agreement documents the assignment of university space between academic departments, auxiliaries, student organizations and/or university related corporations.
- Real Estate Management interfaces with various university departments and auxiliaries to negotiate the facility use agreement rates as well as the terms and conditions.
- Real Estate Management prepares the agreements for execution and processes all related payments.
Policy
Policy No. 5420, Policy on Facility Use Agreements
For more information contact Tish Glosh, Accountant, (540) 231-7563.
Leasing and Property Management of Real Property
- Off-campus Leasing - All requests for space at Virginia Tech are to be submitted on a Lease Justification Form to Real Estate Management for review. The Lease Justification then requires the approval of the program’s Department Head and Dean/Vice President, as well as the Budget Office (if centrally funded), the Provost Office (if academic), Real Estate Management and the Vice President for Business Affairs. Generally, the leasing of space by the university is considered an interim solution to space problems and is intended to continue only if appropriate university-owned space does not become available. Campus units may not occupy space without an executed lease in place prior to the date of occupation. The Controller’s Office cannot process payment for any real property lease that has not been approved by Real Estate Management. For questions or to initiate the lease process, contact Ross Verbrugge, Property Manager, at (540) 231-8439
- Funding – At the time of the space request, the department will be asked to identify a funding source for all associated costs. Real Estate Management does not execute any lease agreement without documentation of funding by administration.
- Property Management – Policy No. 5404: Renovation, Maintenance and Repair of University-leased Facilities, specifies that all construction, renovation, maintenance or repair of university leased facilities, and the installation of equipment within those facilities, shall be under the management and direction of the Real Estate Management office. For all maintenance requests, as well as all space related concerns, the leasing department should work directly through Real Estate Management and is not to contact the landlord directly. Adherence to this provision will assist Real Estate Management in monitoring the lease and ensuring that the landlord fulfills his obligation of the lease agreement. Contact Real Estate Management at rem@vt.edu with any maintenance problems you have. We will contact the appropriate person to handle your concern. Any questions related to maintenance should be directed to Kim Avis, Lease Specialist, (540) 231-8237. Any questions related to renovation of leased space should be directed to Ross Verbrugge, Property Manager, (540) 231-8439.
- Lease Payment – Real Estate Management processes the paperwork to pay all lease payments, as well as other associated lease costs to include utilities, custodial, renovations, and maintenance from the funding source provided by the department on the Lease Authorization Form. Monthly each department will be provided a Banner report showing the lease payments in account codes 15250-15270 and 15350-15370. The leasing department will also receive a copy of all payment vouchers for utility, custodial, renovation, and maintenance payments. Any questions concerning lease payments should be directed to Tish Glosh, Accountant, at (540) 231-7563.
Forms and Policies
For more information contact Ross Verbrugge, Property Manager, (540) 231-8439.
Repository of all university deeds, leases and other real property documents
- Real Estate Management maintains the original of all deeds, leases and other real property documents.
For more information contact Kay King, Administrative Assistant, (540) 231-8430.
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